How To Remove Legal Control Block In Sap Gts

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Introduction

Maybe you are using SAP foreign trade data in ECC6.0 and are using the legal command export licenses functionality embedded into the SD module? This was a actually useful way of restricting the sale of products which are sold under licenses to certain countries and customers. SAP ECC6.0 offered a nice audit trail for the export log, along with a useful legal control cockpit in transaction ENGK, equally shown beneath.

So SAP Due south/4HANA version 1511 came along. SD Strange Trade Data functionality ceased to exist immediately. All roads led to SAP GTS and all the functionality around legal command, embargo and intrastat went with it. All the legal control transactions such every bit ENGK and VX01N suddenly stopped working completely.

Later much scratching of heads and a few nudges from existing customers, SAP bowed to pressure eventually in version 1709 and reintroduced legal control, intrastat and embargos back into the core SAP functionality, without GTS. However, the format of this functionality was very different; most unrecognisable from the ECC6.0 offering. In the absenteeism of meaningful documentation for this new functionality, this blog aims to plug the gap and show you the workings of legal command in SAP South/4 version 1709 onwards. I've been through the pain – peradventure I tin pass on some gains.

First thing to notation is the new configuration path in Southward/iv:

Within the International Trade selection, you tin can configure the settings required for legal command. The SAP documentation for the configuration can be found here:

The configuration is mostly self-explanatory, simply here are a few key pointers which caught me out and which will shine your International Merchandise journey through S/four:

1. In the General Settings area of customising International Trade, you need to create a license partner role and and then map the customer partner function you wish to use in Legal Control to that partner part.
2. Nether the Classification customising section, yous demand to create numbering schemes for article codes, intrastat service codes and control classes. A control class is finer an ECCN number for export control and has materials assigned to it. A numbering scheme content should and so exist created and assigned to the numbering scheme.
3. In the Control Settings, for Legal Regulations customising surface area for Legal Control, you lot MUST classify a numbering scheme for the control classes and commodity codes. If you lot miss this footstep, you will not be able to use Legal Control properly.

iv. The number range for licenses MUST exist 01. SAP offers upwardly the ability to add together dissimilar number ranges, but only 01 will piece of work.
5. The License Types General Attributes are very important. Don't exist tempted to tick all the attributes as you might recall it will requite you all the flexibility you require. I would advise you to create a series of license types with different attributes. SAP volition check for a license with ALL the attributes in. So, for case, if you add "Country" and "Partner" as attributes, SAP will only release the document if the license institute has BOTH the land and the partner in it.

So, one time you lot take completed your customising, yous are ready to utilise Legal Control, right? At this betoken, it is worth pointing out that you cannot operate S/4 International Merchandise without using Fiori. At that place are no functional transactions which exist to fix upward, amend or display licenses, or to review blocked documents – these are only available using the SAP delivered Fiori apps. The Fiori apps used in legal control are as follows:

• Manage Licenses
• Manage Command Classes
• Allocate Products – Legal Control
• Reclassify products – Legal Control
• Resolve Blocked Documents – Merchandise Compliance

All these apps update tables in the backend, but they are not the legal control tables you have come to know and dearest from ECC6.0. The new tables which are updated are actually GTS tables such as /SAPSLL/LCLIC. Notwithstanding, do not panic! You practice not need GTS installed to use these options. Beware though – engage with your infrastructure and basis guys – they will need to ensure that all the implementation procedures are followed for the apps and the right security is in place. Be aware that sometimes it will look like the apps are returning zip results – this is almost e'er a security issue and will demand your security team to assess the event.

Using S/iv Legal Control

Step 1: Setting Upwards the Control Classes

SAP requires all legal controlled products to be allocated to an consign command form (ECCN number for export) – see following link for documentation

These export command classes must be fix up by using the app Manage Control Classes. To ready upwardly a new command class, please select your previously configured Numbering scheme content and hit the + sign equally below.

Add your grade number and description and validity dates (if no stop date, employ 31.12.9999) and salvage.

Stride 2: Marking Materials as Relevant For Legal Command

Adding a production number into a license will non mean it gets checked. You need to allocate the production in a separate Fiori app. This is because at that place may be multiple licenses existing in SAP; classifying the product tells SAP it is relevant for legal command, then SAP volition search for a license which houses that production.

Classifying the products is done using the Fiori app "Classify Products – Legal Control".

Add together your Legal Regulations in, and whatsoever other options, to bring upwards a list of products which are Non classified. From there you can select products to classify and hit the "Classify" push button. A new screen is and then shown. Select the "Control Relevant" option and the Control Course becomes available for input. You must assign a command class to a textile for SAP to recognise how it should notice the license. You should also add an end appointment for the nomenclature. If there is no finish engagement, use 31.12.9999.

Stride three: Creation of The License

Use Fiori app "Manage Licenses". When you open the app you will be confronted with the following screen. You tin use this screen to edit existing licenses or to create new ones.

To create a new license, click the "Create" icon:

You will be shown this screen:

The License Owner should be the company lawmaking which owns the plant from which the cloth is sent.

When creating a new license, have intendance of the post-obit fields:

• The Official License Number is the number you have internally for this license. Information technology is a free text field.
• The condition is "License created" when y'all become into the screen. Please modify this to "License active".
• The Remark field is a free text field for whatever additional comments you wish to add.

If y'all scroll downwardly, the next section is as follows:

The fields which are displayed are dependent upon the license type you selected on creation. Add entries according to the license structure.

In one case saved, your license is now active.

Step iv: Getting A Listing of Control Relevant Products And Amending The Setting

Y'all tin report against which products are prepare for command relevant (and remove the classification) using Fiori app "Reclassify products – Legal Control".

Step five: The License in Action

A sales order which contains a product, that is control relevant, will prompt SAP to go through the process of finding an active license which houses that material number (or article lawmaking or command form assigned to the material). Where the company code of the constitute is in the license, the destination country of the sales guild is in the license and the ship-to party is in the license. Obviously all this depends upon the General Attributes in your license blazon – remember?

If an active license is non found, then the sales social club will be blocked for any further action (such as delivery) and can be seen in the Fiori app "Resolve Blocked Documents – Trade Compliance".

From here you can drill down in to the document and release the document by assigning a license to it. If you drill down and you lot come across a screen proverb Missing Nomenclature, then it is probable that the product has not been assigned to a article code or a control class.

You can also confirm the block to stop information technology appearing on the resolve blocked documents report. If you lot confirm the block, it cannot be unconfirmed. The sales order would need to be rejected.

The commitment log for a blocked sales order is as follows:

Please note that there is no sales order log for legal control similar there was in ECC6.0. To become around this, we have added a new field in Additional Data B at item level to testify the legal command status of the item. This can be found in tabular array VBAP, field TOTAL_LCCST. Additionally, we added a user go out entry in MV45AFZZ to mail an data message when the item is blocked for Legal Control.

Summary

There are expert and bad points with regard to the new International Trade Legal Control functions in comparison to the traditional SD Foreign Trade. A articulate gap is the lack of the sales society legal control log, significant information technology is very difficult to ascertain which license is used for which sales order.

On the flip side, the embedding of Legal Control into the industry wide model of consign control classes is a definite plus point; every bit is the use of standard and easy to use Fiori apps.

Version 1809 has introduced a few new boosted features which makes life a trivial easier, not least the new app "Manage Rules for Legal Command" wherein you tin can utilise blacklisting, whitelisting and legal command in a given sequence.

SAP has reported very little up take of using this functionality so far, perhaps because it continues to encourage clients to implement GTS. However, if you are a visitor embarking on an S/4 journey, with bones export requirements around embargos, licenses and intrastat, then information technology may not make sense to implement full GTS – International Trade in Due south/4 may well be the approach for you lot.

Author: Jon Simmonds – Senior SAP Architect

Source: https://eursap.eu/2019/01/10/blog-the-demise-of-legal-control-in-sap-ecc6-0-and-its-replacement-in-sap-s-4hana/

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